Vehicle yard management for cars waiting to clear, ship or be delivered
Every vehicle scanned in by its VIN, its customs status beside it, the keys accounted for, and a release that cannot happen while a hold is open. Owners see their cars in a portal; deliveries go out on your road trips; storage and services land on the owner's invoice or the shipment's.
Included in Professional and above as the warehouse-or-yard choice.
The yard board — who owns what, where it is parked, what is cleared and what is held
VIN gate-in
Scan the VIN at the gate and the car is in the yard with its photos, bay and inspection
The barcode on the door post is read by phone, the truck and driver recorded, the damage walk done on the standard code set with photos, and a bay suggested on the plan. A car arriving on an import booking is matched to it by VIN, so the booking shows “in yard” the moment it arrives.
- Typing as the fallback when the label is worn
- One car per bay, enforced
- Trucks and drivers at the gate linked to your fleet records
Customs status and guarantees
A car's customs status follows its customs job, and an open job is an automatic hold
Bonded, cleared, re-export filed, exited — read from the customs job, never typed on the yard. A re-export guarantee is tracked until it is refunded, so no deposit is forgotten in a drawer.
- Release blocked while the customs job is open
- Holds lifted only by an approver, every lift recorded
- Documents per vehicle in one place
Release orders and keys
Release what the owner authorised, hand over the keys, and know who took them
An owner's instruction or a booking is the release order. The gate checks it against the car's holds and customs status before the car moves. Keys are tracked from the key board to the driver, so a car does not leave without them and a set is never lost between shifts.
- Release (authorised) and gate out (left) kept apart
- Key custody per vehicle with who holds them
- Collection by the owner or delivery by you
Deliveries on road trips
A delivery is a road trip listing its VINs, on your truck or a carrier's
Deliveries to the dealer or the customer are road trips in the same system: the trip carries the vehicles, gate out links to it, and the carrier is your own fleet or a subcontractor by the same rule the rest of the ERP uses. The customer's delivery is tracked like any other trip.
- Proof of delivery per vehicle
- Haulage charges on the same invoice as storage
- Trip costs into the accounts
The owner's portal
Owners see their cars, the photos and the damage report, and ask for a release online
Each dealer, importer or exporter sees only their own vehicles: the bay, the inspection photos, the damage report, the documents and the customs status. They raise a release or delivery request from the portal rather than by phone.
- Storage and services on a monthly invoice to the owner, or on the shipment's booking — chosen per customer
- Statements and payments in the portal
How a car moves through the yard
- 1
Expected
On an import booking or an owner's notice
- 2
Gate in
VIN scanned, photos, damage codes
- 3
Parked
One car per bay on the plan
- 4
Customs
Status from the customs job; hold while open
- 5
Services
Inspection, wash, documents
- 6
Released
Owner's order checked against holds
- 7
Gate out
Collected, or delivered on a road trip
Key features
Bays on the plan
Zones and bays drawn in the layout designer; the current bay derived from the movement history.
Damage codes
Inspections on the standard vehicle damage code set, with photos, at gate in and gate out.
Keys
Key custody per vehicle: on the board, with a driver, or handed over.
Containers of cars
A container of vehicles links its VINs to the booking's container, so unstuffing is one scan each.
Storage billing
Storage per vehicle per day and services, on the owner's monthly invoice or the shipment's.
Phones in the yard
Gate and inspection on a phone; typing as the fallback.
Questions about the vehicle yard
Which plan includes it?
Professional and above. Each of those plans includes a warehouse OR a vehicle yard at the same price; a site running both adds US$ 299 per site per month.
Can a car be released with an open customs job?
No. An open customs job is a hold, and a hold blocks release until an approver lifts it.
Who gets the storage invoice?
Your choice per customer: a monthly yard invoice to the owner, or the charges on the shipment's booking so the customer gets one invoice for the whole shipment.
Do I need a scanner?
No. A phone reads the VIN barcode; a worn label is typed in.
Scan a VIN in, release it, deliver it
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